Privacy and Data Handling Statement
Hire Grade Ltd operates as both a recruitment agency and a recruitment business in accordance with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
We connect individuals ("Applicants") with appropriate roles in the education sector across the UK, working with a wide range of organisations ("Clients"). To carry out our services effectively, we collect and process personal data from applicants, clients, and suppliers—both prospective and current.
As part of our recruitment services, we introduce candidates to clients for temporary and permanent placements. We process personal data as part of our legitimate business operations and may also do so to fulfil contractual obligations or comply with legal and regulatory requirements relevant to our sector.
Information We Collect
Applicants: When you engage with us—whether through registration forms or direct communication—we collect the details you provide, including your name, contact information, CV, employment and education history, and any links to personal or professional online profiles. We may also gather data from third-party services or publicly available sources.
At the point of registration—or upon selection for an interview or placement—you will be asked to supply further information. This may include sensitive data such as details of criminal records, references, and documents proving your Right to Work in the UK, to meet both our legal responsibilities and those of our clients.
Clients: We may contact you in a business-to-business capacity to discuss recruitment needs. The data collected may include your name, professional contact details, and any other identifiers relevant to the services we provide. If you supply services to us, we may also collect payment and financial details.
Use of Cookies
Our website uses cookies—small files stored on your device—to monitor user interactions and gather data such as page visits, device type, and location. These technologies may be managed by third parties who may also collect data. When you first visit our site, you’ll be asked for consent to use cookies. You can withdraw consent at any time by adjusting your browser settings, though this may affect website functionality. For more information, please consult our Cookie Policy or visit www.aboutcookies.org.
How We Use Your Information
As a recruitment provider, collecting and maintaining personal data is essential to delivering tailored services to our clients and applicants. We retain records of current and past requirements to manage recruitment activities effectively.
We may share personal data with selected third parties, including:
Any information shared will comply with relevant data protection laws and security standards. In certain cases, we may be legally required to disclose data to government bodies or law enforcement authorities.
Some data, especially relating to international candidates or services, may be transferred outside the European Economic Area (EEA). By submitting your data, you consent to this transfer, storage, and processing.
We maintain robust security protocols and restrict data access to authorised personnel only. All staff handling personal data are bound by confidentiality agreements.
Data Retention and Your Rights
We retain personal data only as long as necessary to meet our operational, legal, or reporting needs. Where data is no longer needed, we follow a minimisation process and securely delete or anonymise it.
You have the right to:
All data requests require identity verification. In certain cases, we may charge a fee as permitted by law.
External Links and Policy Updates
Our website may contain links to third-party services. Please review their privacy policies separately, as we are not responsible for their data practices.
We reserve the right to update this Privacy Statement as required by law or operational changes.